A statement of work (SoW) is a document describes specific activities, deliverables, timelines of a project. Actually, it may outline the scope of works and establish for the planning and successful execution of the project.
How to use statement of work in project management?
Using for task describe
- This task defines the activities that will be performed under the Project Management Category
Defining Activities
- Assign a dedicated Project Manager
- Scheduling
- Creation and maintenance of an internal Project Site for documentation and status information
- Bi-weekly Status Reports, if necessary
- Initiate Status Meetings as needed
- Communication from the organization Project Manager to the supporting, associated, or external parties & Project Manager
- Project Closing Meeting
- Provide timely feedback to any and all Project Communication
- Escalate issues and action items promptly to project management
Deliverables
- Bi-weekly Status Reports, if necessary
- Project Acceptance Document
Completion Criteria
This task is considered complete when the organization's Project Manager and the external party's Project Manager sign the Project Acceptance Document, completing the implementation of the project.
Statement of work template
What to include in statement of work?
Scope of Work:
Describe the work to be done to detail. Specify the hardware and software involved and the exact nature of the work.
Location of Work:
Describe where the work must be performed. Specify the location of hardware and software and where the people must perform the work
Period of Performance:
Specify when the work is expected to start and end, working hours, number of hours that can be billed per week, where the work must be performed, and related schedule information.
Deliverables Schedule:
List specific deliverables, describe them in detail, and specify when they are due.
Applicable Standards:
Specify any company or industry-specific standards that are relevant to performing the work.
Acceptance Criteria:
Describe how the buyer organization will determine if the work is acceptable.
Special Requirements:
Specify any special requirements such as hardware or software certifications, minimum degree or experience level of personnel, travel requirements, and so on.
Schedule of rates
Include fixed-rate costs for items such as equipment and hourly rates for employee time and service.
Schedule of rates
Include fixed-rate costs for items such as equipment and hourly rates for employee time and service.
Assumptions
List any general assumptions regarding the project. Provide details about who will provide what materials, services, and information.
Change management process
Describe how to handle any changes to the project scope listed in the SOW. Detail how the changes will be addressed and implemented and how the associated costs will be handled.
Engagement related expenses
Detail how all expenses that incur as a cost of doing business for the project will be handled. Explain who will be responsible for what expenses.
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