You love and are intelligent in organizing the individual tasks and timelines that make up your projects, and you're ready to manage large projects, budgets, resources, and teams. in the very near future, a great career as a well-known project manager awaits you.
even if you're already in good hands with the role of project manager, you also need a convincing explanation. conference room conversations use a lot of abbreviations, so you need to be able to remember them quickly to keep up.
so this blog can help. use this blog as a reliable guide to project management terminology.
bookmark it for easy reference or share it with colleagues unfamiliar with project management.
what is project management in the first place?
that's a good question. project management is the application of strategies, skills, and tools to achieve specific goals. in most cases, the goal is a project.
it's an idea to be the source of every project, but to deliver the ultimate success, you need to plan, organize, execute, manage, track, complete, and measure. project managers (like you) monitor all of these aspects, as well as the individual tasks, timelines, budgets, scopes, and resources needed to succeed.
don't worry if you have this blog. let's take a look at the terms you need to know (they're alphabetical, so it's very easy to refer to).
50 terms required for project management
1. agile
it is a rapid work technique designed to adapt to rapid changes. often, teams don't have blockers who work in small, short sprints to slow long-running processes or processes.
2. backlog
a complete list of tasks that make up the entire scope of the project. backlog tasks and deliverables are organized and executed according to priority.
3. baseline
the original plan or estimate of the project timeline, budget, scope, or goal. it is an important tracker to compare and adjust your progress.
4. blocker
it literally interferes with or delays progress. it should be predicted and removed in advance. from the complex elements of technology to budget constraints, these project obstacles can vary.
5. bottlenecks
reduce and limit the flow, pace, and capacity of your project. this could be stakeholders that have too many deliverables to approve, or processes that can be overloaded.
6. brainstorming
tools for creating creative ideas and solutions. brainstorming sessions come with a variety of techniques, but the key is to gather a lot of ideas and find the best of them.
7. budget
estimated total cost of completing the project. project costs are calculated as the sum of the various costs and include the required project phases, tasks, operational costs, labor costs, tools, or services.
8. case study
a resource that delves into the various approaches to use cases and project management. research is usually based on research to support aspects of the decision-making process.
9. change management
it's literally a way to manage and control changes in an organization, team, or project. it is intended to maintain control and efficiency as changes are made.
10. contingency plan
a detailed emergency backup plan on how to effectively manage short- to long-term interruptions and disasters that may occur throughout a project.
11. CRITICAL PATH (CPM)
a modeling technique for scheduling projects in stages. it is an algorithm based on the time required for each task and helps you determine the order and timeline of tasks for the entire project.
12. dashboard
a digital tool that supports the proper management of projects, teams, and tasks. it's a centralized hub for organized information, team members, and online communications, often with visual tools such as analytics.
13. deliverables
every project has one or more deliverables. deliverables are results provided through or at the end of a project. these outputs are products or services, such as reports, service updates, marketing materials, or products.
14. EARNED VALUE MANAGEMENT (EVM)
it's an important way to measure project performance and progress. calculated based on project scope, timeline, and cost.
15. fast tracking
accelerate project progress and shorten the timeline to delivery. in many cases, you may want to run multiple tasks concurrently or delete unnecessary tasks.
16. gantt chart
BAR CHART FOR SCHEDULING PROJECT TASKS. MEASURES THE ACTIVITY (Y AXIS) COMPARED TO THE TIME (X AXIS). IT'S A GREAT WAY TO SEE HOW LONG EACH TASK TAKES FOR THE ENTIRE PROJECT AND TRACK PROGRESS.
17. problem management
a way to review and solve challenges. manage issues when you're scrutinizing, identifying, evaluating and prioritizing issues, strategizing them, responding to challenges, and monitoring results.
18. kick-off meeting
this is the first meeting between stakeholders and team members at the start of the project.
19. minutes
this is a note to take during the meeting. in many cases, the main points and next steps are included.
20. milestones
key points throughout the project timeline. it can be used as a marker to praise and evaluate progress.
21. mission critical
it refers to the factors that are essential to the success of a project, or the actual project itself that is essential to the success of an organization.
22. PERT CHARTS
Representing the Program Evaluation Review Technique, this chart is a project management tool used to easily organize tasks and timelines.
23. procurement
it's about getting goods, services, and supplies. in a project, it means collecting everything you need to complete the project.
24. project constraints
factors that can limit the success of your project, such as risk, scope, timeline, budget, and quality issues.
25. project life cycle
it's the stage from project launch to planning, executing, and completing.
26. project management software
similar to project management dashboards, from planning and resource allocation to communicating with stakeholders and team members, the software is used in all aspects of project management.
27. project manager
the person responsible for all aspects related to the planning, launching, executing, completing, and outcome of a particular project.
28. project plan
approved documents that are created before the project is run, including scope, timeline, and project costs, and serve as guidelines for the entire project.
29. quality control
a standardized way for a product, service, or project to meet the expectations of quality from an organization or its customers.
30. RACI CHARTS
RACI stands for Responsible, Accountable, Consulted, and Informed. This chart is a way to assign roles and responsibilities for project activities to stakeholders and team members.
31. report
you can use the project management report to visualize and review the status, progress, or results of a project. it is often run throughout the project's life cycle to help you manage expectations and compare results to baselines.
32. assign resources
it's the act of recognizing the best available resources (often within your budget) and assigning them to a specific project.
33. resources
everything and people you need to complete a project or task. they range from people to finance, time, services, and tools.
34. risk management
the process of identifying, identifying, assessing, responding to, and managing risks that may affect a project. risks range from service interruptions to resource reallocations.
35. risk mitigation
it is a strategy that minimizes the risk to a project or the likelihood of being affected by it by taking certain precautions depending on the type of risk.
36. risk owner
responsible for managing and mitigating risks.
37. scope
it clarifies the boundaries of all aspects of the project and includes budgets, timelines, deliverables, tasks, expectations, and so on.
38. scope creep
when the scope of the project grows beyond its control, it begins to consume time and resources for other assignments.
39. scrum
as with agile project management, it's a quick way to work in short sprints. small teams often focus on the continuous creation of project deliverables, while leaders strive to remove obstacles.
40. slack
slack (or float) is the maximum amount of time that a task can be delayed without affecting the timeline of the project. it is important that tasks without slack be completed before other tasks that are flexible.
41. sprint
in scrum and agile project management, teams work on a continuous development cycle of short sprints. a sprint is a predetermined amount of time to complete a cycle, iteration, or task in a project.
42. parties concerned
an individual, team, or organization that may be affected by the outcome or aspect of the project. you may need to consider or consult throughout the project.
43. status report
based on the initial project plan, the progress of the project to date is summarized. help keep stakeholders up-to-date, mitigate risk, and manage blockers throughout the project's life cycle.
44. SWOT ANALYSIS
Represents Strengths, Weaknesses, Opportunities, and Threats. Project managers analyze these key factors in the project to better understand potential risks and opportunities.
45. task management
the process of managing all aspects of a task in a project, from overseeing teams working on specific line items to organizing individual task details and timelines.
46. timeline
details of all tasks and activities in a specific project, organized chronologically with start and finish dates.
47. use cases
it shows you all the ways that products and services are available to end users, so you can help understand the scope and requirements of your project.
48. waterfall
unlike agile project planning, traditional waterfall approaches address clearly established project phases in a consistent order. it is often utilized in large fixed projects.
49. WORK BREAKDOWN STRUCTURE DIAGRAM (WBS)
a diagram that breaks down a project into a hierarchical section and tasks within each section is organized to make it easier to work with.
50. WORK IN PROGRESS (WIP)
pre-approved work (or labor, materials, or other project costs) that are unclaimed but completed or completed to some extent. task management means that the task is currently in progress and that deliverables will occur soon.
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