For large projects, you typically step through the project so that your team can work in a specific order. the team's project manager tracks and organizes progress toward the team's goals by advancing project management over different processes. in this article, we'll take a closer look at the process of project management, the process involved, and how your team can use these processes to get the project done on time.
what is a project manager?
the project manager is responsible for meeting with customers and stakeholders to understand and oversee the requirements of each element of the project. that's why we engage in discussions with stakeholders who are interested in the outcome of the project, such as customers, management, sponsors, and boards of directors. project managers help you achieve your project by planning based on budget requirements, delivery times, and resources, as well as working with your team to track the progress of your project.
project management process
the project manager uses a variety of processes to ensure the success of the project. in general, the project manager follows a process that follows:
process management: teams, stakeholders, and project managers review the project outline over and over again to ensure that each process is aligned with the goals set during the strategy and planning phase. each team member should make sure that they have a good understanding of the goals of the project and their role in each process. once all the deliverables (products and results) in the process are successfully completed on time, the team can move on to the next process.
plan: at the start of each process, rethink the resources you need to make sure there are no issues with progress. by starting each process during the planning phase, your team is more likely to meet budget and schedule requirements.
monitoring: track project metrics and leverage reports to analyze each process to address budgets, scope, response time, and issues that arise in each process.
team management: project managers provide a variety of training and support to team members throughout the project. for example, provide members with the tools they need at the right time, or train them to use them before each process begins.
communication: project managers can delegate communications to members and teams to share information with team members, resources, and stakeholders throughout the project process. by delegating communication tasks, project managers can focus on other tasks such as planning, procurement, and integration.
procurement: to procure resources, project managers and teams need to identify the resources needed for the project, recruit vendors to participate in bids, and manage contractor budgets and schedules. in addition, the terminated contract is settled immediately so that the work flow of the project can be maintained.
integration: project managers coordinate work for many processes and teams. this is because some processes may overlap or conflict. for example, a team might need the results of work by a vendor to start working in the current process. in these cases, develop an adjustment strategy and communicate the progress of other processes that affect the work of team members using regular meetings and other communications.
process of project management
the project manager reviews the progress of the project step by step to ensure that the team completes the desired deliverables and meets the requirements. in some cases, companies create their own project processes.
- strategy and launch
- design and planning
- run and test
- get started and trained
- get support and benefits
- project end
1. strategy and launch
when the project starts, team members have fully crafted the idea and explained it to the relevant stakeholders and submitted approval. at this stage, you will clearly determine the requirements for your project and show you how your team can achieve its goals within budget and time.
stakeholders determine whether the benefits of the project are cost-appropriate. when the team seeks advice from experts during the course of project development and investigates each procedure, the steps to achieve may change. project managers and team members should review the goals developed during the strategic phase throughout the project to ensure that the results align with the original ideas and goals agreed upon by stakeholders and members.
2. design and planning
AT THIS STAGE, STAKEHOLDERS REVIEW THE WORK BREAKDOWN DIAGRAM TO RECRUIT TEAM MEMBERS, SECURE RESOURCES, AND APPROVE PROJECT SUMMARIES. IN ADDITION TO THIS, YOU CAN SET GOALS BASED ON SMART'S LAW, ALLOCATE WORK, SET BUDGETS, AND PREDICT PROBLEMS AND SOLUTIONS.
SETTING GOALS BASED ON SMART'S LAW IS BENEFICIAL TO THE PROJECT TEAM. HERE'S WHY:
- Specific (specific)
- Measurable (measurable)
- Achievable (achievable)
- Relevant
- Time-based (with time limit)
teams, executives, and stakeholders can use additional tools to resolve issues during the planning process, or make changes as needed. project managers and teams must obtain stakeholder approval as they make changes or make new plans. this is where the project is scheduled.
Related article: What are SMART goals: how to use them and examples to help you set goals?
3. run and test
projects often transition from planning to execution by allocating resources in launch meetings and ensuring that everyone understands their role. the team is responsible for the project and tests each deliverable as it completes its work. for example, if your team is working on software or design building blocks, test these elements throughout the process.
the project manager establishes a way of communication and sets regular meeting times to discuss the content of the project or process. it is also important to manage the entire project, monitor risks and issues, and review project objectives. for high-risk projects, you might want to include points in this process to ensure that your goals, schedules, and budgets are realistic. depending on the situation, you may want to return the project to the planning process.
4. get started and trained
ONCE THE EXECUTION AND TESTING PROCESS IS COMPLETE, THE TEAM STARTS THE PROJECT AND PREPARES IT FOR USE TO USERS. IF NECESSARY, THE TEAM PROVIDES TRAINING ON NEW SYSTEMS, TOOLS, HOW TO USE THE PRODUCT, AND MORE. DURING THIS PROCESS, THE PROJECT MANAGER USES KEY PERFORMANCE INDICATORS (KPIS) TO ASSESS THE TEAM'S PERFORMANCE AND ADJUST THE PROJECT'S RESOURCES AND BUDGETS AS NEEDED.
LET'S LOOK AT AN EXAMPLE KPI.
- achieving your goals
- achieving quality standards
- manage budgets and schedules
- be able to determine the expected completion date
5. support and benefits
stakeholders and management determine whether the outcome of the project meets the goals. if a project implements new software, the project manager will build a separate support structure that may continue over the long term, such as installing a button to request support. stakeholders and project managers can choose metrics and methods for analyzing and maintaining deliverables. for example, a project manager implements quality control and customer retention methods, depending on industry and project goals. this ensures the quality of project deliverables on an ongoing basis.
6. end of project
at the end of the project, project managers, teams, and stakeholders ensure that deliverables meet their original goals and record them in writing. assessment and analysis are important at this stage, and stakeholders decide whether to end the project based on the results or to correct the factors that need improvement.
communication and efficiency are essential to project managers. by understanding processes and processes and developing strategies consciously, you can manage your projects on a track track. work with your team to achieve your project efficiently by following the methods listed above.
No comments:
Post a Comment