What do you think of when you hear "project management"? if you think of "scheduling planning and the tasks that accompany it," that might not be enough. so what is the purpose of project management for you? this is also a red light if a clear answer is not immediately available.
be sure to ask these questions to your team members. it's obvious that many people don't have clear definitions, objectives, or criteria for success in project management.
this time, we will introduce the basics of project management. if project management is not thorough, the project will not fail or succeed. there will be many projects that are difficult to say whether it is success or failure.
i would like as many people as possible to know the essence of project management.
what is the purpose of project management?
The schedule plan in project management is a management item that corresponds to "delivery" of QCD (quality, cost, delivery date). In addition to this, the project must also manage the quality and cost of the product, so it is clear that it is not "project management = schedule planning". However, complying with the QCD is not the only project management objective.
often, the task and schedule management screen such as gantt chart comes out on the screen such as project management tools, so the impression of schedule management may be strong. first of all, let's dispel this image.
MEETING THE QUALITY, COST, AND DELIVERY TIME REQUIRED BY CUSTOMERS IS FUNDAMENTAL IN PROJECT MANAGEMENT. SO IF QCD COMPLIANCE IS THE PURPOSE OF PROJECT MANAGEMENT, WE WILL NOT BE ABLE TO PROVIDE PRODUCTS THAT EXCEED CUSTOMER EXPECTATIONS. IT CAN BE A PROJECT THAT IS SIMPLY DONE.
each project always has a business-connected purpose. for example, in a project that develops a customer's business system, the purpose of building a business system is not to be built, but rather to establish a business model or improve productivity to contribute to revenue.
therefore, by implementing project management with the fundamental purpose of the project in mind, you can manage the project itself without making it a purpose.
securing your company's interests is also the purpose of project management.
the "quality" that customers demand for projects is changing with the times. in the manufacturing industry and information systems of the 1990s, providing products with the highest possible quality, low cost, and short delivery time led to customer satisfaction. therefore, if we complyed with the qcd, project management was completed.
however, with the times, more than qcd is required. high quality, low cost, and short delivery times are commonplace, and customers are demanding highly original products and demanding new added value.
few companies offer products entirely according to their policies to meet these customer demands. most companies try to meet customer requests within a variety of constraints. the result is a project that is only profitable or falls into the red.
so is it right for companies to accept that situation and always run projects in the red? of course, you don't have to give up. even in such a situation, project management can be carried out to secure the company's profits.
for example, the approval flow during the design phase can be approved by many, and it may take more than a few days for approval to complete without the flow going around efficiently. if you shorten this to a day or less, you should be able to save a lot of money and make faster decisions.
one of the goals of project management is to secure your company's profits by achieving these efficiencies.
PMBOK SYSTEMATIZES PROJECT MANAGEMENT
In order to implement the correct project management, we would like you to use the project management criteria called"PMBOK(Project Management Body of Knowledge)". Project management methodologies and know-how were compiled more than 30 years ago by the Project Management Institute (PMI), a U.S. non-profit organization.
Pmbok classifies its project management know-how into "10 knowledge areas". in addition to the three areas of qcd that will be the ultimate goal of the project, there are six areas: procurement management, risk management, scope management, personnel management, communication management, and stakeholder management. there are a total of 10 areas, including integrated management to manage the entire project.
(1) integrated management
PROMOTE PROJECTS BY INTEGRATEDLY MANAGING SUBDIVIDED PMBOK AREAS SUCH AS PROJECT START AND END, CONTROL AND COMMAND.
(2) quality control
in addition to quality control and quality improvement, we manage the entire quality control-related tasks such as quality testing.
(3) cost management
manage overall costs such as managing costs on projects, budgeting, and in addition to predictive management.
(4) schedule (delivery date) management
use tools such as gantt chart to understand project planning and execution and track progress.
(5) procurement management
in the case of manufacturing, we manage suppliers such as suppliers and in the case of information systems, suppliers, etc., and prevent project delays due to external factors.
(6) risk management
anticipate potential problems with your project and manage their risks to avoid them.
(7) scope management
clarify the project guidelines by dividing it into two scopes: project scope (what to do) and deliverable scope (what to make).
(8) key management
it is management to grasp the load situation of each project member, distribute tasks for load uniformity, and realize the right person in the right place.
(9) communication management
by managing the communication of project members, we aim to promote projects smoothly by sharing information.
(10) stakeholder management
we manage not only customers and suppliers, but also project members and everyone involved in the project as stakeholders, aiming for a smooth project as a whole.
As you can see from the above pmbok knowledge areas, project management is not just about complying with qcd. in addition to qcd, project management is to manage all elements of the project, such as incorporating risk management and managing the communication of project members. as a result, the essence of project management is not only to achieve qcd, but also to secure the company's profits.
summary
through this article, i thought project management was schedule management until now, but i hope that you understand the real purpose. let's think about project management again with this content in mind.
In addition, it is also a good idea to learn the essence of project management efficiently with PMBOK. Our system integrators offer a PMBOK-compliant project management tool calledSI Object Browser PM. It is a tool that supports detailed management of the entire project, which is difficult to do with human hands. Please consider it by all means.
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