Among project management, "cost management" is directly linked to profits. have you ever had trouble managing costs and over budgeting? if you manage costs properly, your project will be successful and profitable.
this article provides an overview and process for cost management in a project. please refer to the points when managing costs as well.
what is cost control in a project?
let's start with cost management in a project.
maintain to complete projects on budget
cost control is about managing projects to be completed within budget. this includes tasks such as estimating costs, setting budgets, and adjusting costs. in order to complete the project, costs such as labor and material costs are required.
cost management makes a profit by properly managing the costs associated with the project. even if project deliverables can be delivered on time, it doesn't make sense if you're over budget. cost control is also necessary to set a realistic budget and make a profit for the project.
"experience" of not only individuals but also organizations is important experience is an important part of effective cost management. if you've had similar project experience in the past, you'll be able to set a high-precision budget based on cost data. when you use your experience in cost management, your focus is not just on the individual, but on the experience of your organization.
if it is personal experience, the amount of information is small, but if you manage costs on an organizational basis, enough data will be gathered. in addition, if you manage costs appropriately, it will be an asset that can be used in the future.
cost management process
let's then look at the process of properly managing costs.
1: "cost management plan" to determine policies and procedures
to properly manage costs, develop a cost management plan that has a pre-determined strategy and procedures. identify potential project spend and plan how much you'll need.
basically, we plan to know when physical resources such as personnel, equipment, and materials will be needed for the project. at this time, it is possible to make a plan without omissions based on the experience of past projects.
the "resource pool description" that shows whether resources can be procured at the necessary stage is also helpful.
2: "cost estimate" to estimate the necessary resources
once you've decided on a plan for cost policies, procedures, and so on, make an estimate before you budget. by quoting, you can see the difference from the expected cost. if the amount goes up or down unexpectedly, it is important to act as soon as possible, as the plan needs to be reviewed.
consider the best cost for your project. for example, if you don't have enough members for your project, you might outsource it instead of in-house.
it is important to proceed with the cost management plan by comparing "cost" and "results" obtained.
3: "budgeting" to calculate project budget
when you've estimated the costs, set a budget to fit them in. budgets are often given in stages rather than at once, so appropriate budget allocation is required. if you allocate the wrong budget, you may not have enough budget to procure the materials you need.
4: "cost control" to monitor projects
planning and sourcing is not over, but you need to monitor the progress and adjust costs as needed. unscheduled changes can also occur in a project, so you have to be flexible in your situation.
cost management points
finally, let's look at the key points for cost management.
get a complete picture of your project
in order to properly manage costs, it is important to have a complete picture of the project and accurately estimate costs. if you don't have enough information to estimate costs, your estimates will be less accurate and you'll be over budgeted or short.
if you don't actually know the entire project, the cost will grow as you progress, and it's easier to over budget and fail. budgeting without the information on which the budget is based is dangerous, so it's useful to ask for input not only internally but also externally.
keep track of project progress
keeping track of project progress is also necessary for proper cost management. if the project is actually slow, you need to add more people. this incurs additional costs.
having a good understanding of progress management will help you understand the status of your project and respond to sudden changes. by moving the project as originally planned, you can keep your expenses within budget.
Eliminate project waste with cost management
project management can help you make a profit by managing costs appropriately. in order to manage costs, you must plan, estimate, budget, and adjust. gain a complete picture of your project and progress to manage costs more accurately.
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